Home>Resources>Minutes>Management Meetings>September 2008
MEETING OPENED
Welcome
1.
ATTENDANCE
Chair:
Garry Wilbraham
Tony
Emery,
Minutes:
Sonya Cochrane
APOLOGIES
Beverley
Bloomfield, Greg Fellows
Motion
To accept the apologies
Moved:
Paul Henderson Seconded:
Carried
2.
MINUTES OF PREVIOUS MEETING
Motion
To accept the minutes of the
meeting 24 July
Moved:
Paul Henderson Seconded: John Lamont
Carried
3.
BUSINESS ARISING FROM MINUTES
3.1
3.2
3.3
Southern Area Business Awards - Garry
Wilbraham
Well worth attending. About 300 guests; the awards had more of a
human touch than the Shoalhaven awards with best apprentice, employee and
friendliest staff recognised.
Membership
- Garry Wilbraham
167 members at the last meeting, now 230; we have
exceeded membership of last year.
IBC
Affiliations – Tony Emery
We want affiliations that compliment us. One day a week an IBC staffer will be in
the Shoalhaven seeking membership.
Ever member they join up will become an automatic member of the SBC;
the IBC charges will remain the same and they will pay our fees from this in
accordance with our guidelines ie. $180, $260 and $330. This is an ongoing
arrangement. It is anticipated we will
both join more members by offering joint membership. We will co-host events with them such as
guest speakers. Their marketing and
membership committee has accepted the premise; it now must go to the NSW
Business Chamber. I suggest the four
Exec Committee who are current members of the IBC meet and discuss the
agreement. IBC have 40 members in the
Shoalhaven and no other affiliations.
Action
JL, CH, HR, TE
4.
CORRESPONDENCE
4.1
Sponsorship
of end of year award – supported for the past two years at least
Motion
Move $50 sponsorship be given to
the nominated NHS Year 12 Business Studies student for the purchase of books
Moved: John
Lamont Seconded:
Carried
4.2
SCC response to Glenn Rowan public
parking
Read
letter and ensure we have all the facts before responding in support of Glenn
4.3
Blueprint Shoalhaven – acting as
legal identity
Discussion took place questioning whether this is
within our statute; does it help our members and how does it give us
growth? The outcome is the SBC has
identified youth employment and promoting the Shoalhaven as a place for
working and living as key factors in business and industry growth. This conference addresses these issues and
as the Shoalhaven Business Chamber we should be supporting it as well as
promoting to and encouraging our members to attend.
Motion
Move we
sponsor the breakfast to $1000 and in return receive several complimentary
tickets to the conference that can be used by Executive members over the two
days. Garry to liaise with Rhonda
McGuire
Moved
Carried
4.4
Wait
to receive further correspondence
4.5
YWCA
Request
$200 sponsorship + purchase and supply of promotional material in support of
Anti Poverty Day to be held at
Motion
Accept correspondence as read
Moved:
Paul Henderson Seconded: John Lamont
Carried
5.
SUB COMMITTEE REPORTS
5.1.1
FINANCE - Doug
Symes
I believe we want as a Chamber to generate something
that is worthwhile in the community. We have discussed there is potential for
500 members. Our current membership of
around 240 members @ $200, generates about $50,000. We need to identify 1. What the business we
are trying to generate is 2. The ongoing
long term marketing needed to do this.
The Executive needs to provide feedback on the plan
so a final report and proper marketing procedure can be finalised. We are not in a position to draw up a realistic
budget without the marketing policy.
Once this is in place at the end of each month we can look at budgeted
activities and actuals.
Paul Henderson
My understanding is we are employing someone to
allow Sonya the time to get the marketing plan in place?
Harry Ray
What is missing so far from this is monthly finance
reports. I would request the marketing
plan be circulated and before the next meeting a budget based on that
strategy be produced and monthly reporting documents be suggested.
I disagree entirely. We don’t need a marketing plan
now. We need to identify what is our
role in the community – to grow a vibrant and profitable business? We should
be addressing how to provide a service to the current membership; how to use
this organisation to do things for our members. If we get that right, more people will
think it is important to join. For
example we want to influence things and teach potential and existing
businesses about the environment they operate in.
Paul Henderson
This is part of the marketing plan
Garry Wilbraham
I don’t believe anyone is in disagreement. The viewpoints
we have heard are all working toward a common goal. Each of the comments made are key factors
in the whole issue. I would suggest
Finance Committee – Doug, John, Harry and I and any other member interested, meet
in order to discuss how we are to proceed and report back to the committee
next month.
Draw up a plan that outlines the direction we
want to take and a marketing strategy to increase membership.
DS, JL, HR, GW
Sonya Cochrane
5.1.2
Balances
SBC account $48,729.08
NCP account $70,720.20
Voucher $27,292.94
Motion
Move to accept the financial report
as presented
Moved:
Paul Henderson Seconded: John Lamont
Carried
5.2
5.2.1
NOWRA CBD PROMOTIONS
A meeting was held during the month attended by the
majority of Exec members to review and discuss the Committees plans and
budget. The underlying aim is to
increase pride (not representing that Nowra has a bad image). This will be approached with the
publication of a four monthly magazine which highlights the quality and
diversity of local businesses – retail and professionals. It is an ongoing
activity – a slow burn marketing strategy.
Motion
Move the Nowra CBD report be
accepted
Moved:
Tony Emery Seconded: John Lamont
Carried
5.2.2
The Committee has lost Sherice due to her transfer
to
5.3
MEETINGS AND EVENTS
5.3.1
Business After Hours
30 September, at Boatshed, CBA hosts.
to 80 guests. Shoalhaven
Business Chamber will contribute up to $800 for the bar.
General Meeting
October
21 October, at Worrigee House, Go Hire sponsors
Barry Russell has agreed to come and speak on roads
Christmas Super
Dinner November
Change to 27 November at Worrigee House
Christmas Super Dinner & General Meeting, Guest
Speaker& SYO arranged to date
Christmas break - Next
Members Meeting
Tuesday 17 February 2009
5.3.2
Member meeting member
management
Request Executive Members make themselves available to
greet members and in particular new and prospective members. New/prospective members will be identified
by a coloured sticker on their name tag.
5.3.3
Presentations
Reinforce
to speakers the time limit.
Motion
Accept the meeting and events
report.
Moved:
Chance Hanlon Seconded:
Carried
6
GENERAL BUSINESS
6.1
6.2
Elections
New mayor and council – must lobby ourselves as an
influential and active body. We do
this by identifying our top ten priorities and hound the SCC on these. Support them and they support us; without
involving ourselves in their politics.
Lunch meeting with the new mayor and deputy next
week – Tony and Garry.
Letter of congratulations to new and past councilors
Micro business
club
Lynnette is setting one up. Greg Fellows also has a lunch one in
Ulladulla.
Sonya
MEETING CLOSED
NEXT EXEC MEETING Thursday 23 October 2008, 7.00am. Bomaderry Bowling Club
NEXT MEMBERS MEETING Tuesday 21 October, 6.00pm. Worrigee House
ATTACHMENT Action table 18 September 2008
Executive meeting