August 2008 Minutes

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Minutes of Executive Meeting 21 August 2008

Bomaderry Bowling Club

MEETING OPENED

7.10am by Garry Wilbraham

Welcome Greg Fellows and Catherine Shields to the committee.

1.

ATTENDANCE

Chair: Garry Wilbraham

Tony Emery, Lynnette Kearney, Doug Symes, Beverley Bloomfield, Chance Hanlon, Paul Henderson, Murray Mortimer, Harry Ray, Greg Fellows, Catherine Shields

Minutes: Sonya Cochrane

APOLOGIES

John Lamont

Motion

To accept the apologies

Moved: Paul Henderson     Seconded: Lynnette Kearney

Carried

2.

MINUTES OF PREVIOUS MEETING

Motion

To accept the minutes of the meeting 24 July

Moved: Lynnette Kearney    Seconded: Beverley Bloomfield

Carried

3.

BUSINESS ARISING FROM MINUTES

3.1

Shoalhaven Area Consultative Committee = Regional Development Australia

Met with a cross-section of the community and business people and ACC staff. Discussed mainly roads, transport and infrastructure. It was agreed we want to retain an office in the Shoalhaven; it works extremely well and we want to retain it. Murray raised the point we may actually benefit from being a part of the Illawarra area office if upgrades and funding are heading to this region.

There was general consensus they will rationalise the ACC groups and there may be more involvement with Council.

4.

CORRESPONDENCE

4.1

South Coast Correctional Centre

Expressions of interest being sought for representatives on the Correctional Centre Community Consultative Committee

Motion

SBC to apply for a position on the Community Consultative Committee for a representative from the Executive Committee.

Moved: Chance Hanlon      Seconded: Harry Ray

Carried

4.2

IBC Anniversary Dinner

Complimentary ticket received.

Motion

Ticket to be given to Executive Officer to attend on SBC behalf

Moved: Chance Hanlon     Seconded: Paul Henderson

Carried

Motion

Accept correspondence as read

Moved: Beverley Bloomfield   Seconded: Paul Henderson

Carried

5.

SUB COMMITTEE REPORTS

5.1

FINANCE

Balances

NCP        $81 599.00

SBC        $26 235.22

Voucher $34 757.94

5.1.2

Reporting

Moving in the right direction for reporting but still needs some work.

Copies of financial reports are to be sent to all Executives prior to the meeting.

In future, all contractual agreements are to have their invoices made specifically for the contracted work. Booth Partners invoice for auditing included charges for additional work which affected the clarity of reports.

A policy of accounting procedures and authorisation of unusual costs should be drafted.

Action DS

Motion

Move to approve figures and note they will be distributed to the Executive

Moved: Doug Symes     Seconded: Harry Ray

Carried

5.2

MEMBERSHIP

167 members, 82 have not resigned. These have been sent reminder invoices in the mail.

Motion

Accept the Membership report as given.

Moved: Beverley Bloomfield     Seconded: Lynnette Kearney

Carried

5.3

MEETINGS AND EVENTS

5.3.1

General Meeting September

18 September at Albatross, DSRD sponsors

Business After Hours

30 September, at Boatshed, CBA hosts.

5.30 – 7.00pm . Members only, free to two members, any additional guests pay. Limited

to 80 guests.

General Meeting October

21 October, at Worrigee House, Go Hire sponsors

Super Dinner November

18 November at Shoalhaven Entertainment Centre

Christmas Super Dinner & General Meeting, Guest Speaker& SYO arranged to date

Motion

Accept the meeting and events report.

Moved: Chance Hanlon Seconded: Doug Symes

Carried

5.4

SOUTHERN AREA

Rotary Business Awards

9^th September at the Civic Centre, 6 for 6.30pm semi formal. SBC complimentary ticket for Executive Officer.

$500 sponsorship contribution to business. Southern Area Committee have decided to award this to Joe Puglisi will be awarded with this for his involvement in business and tourism promotion.

Membership drive

More CBD businesses and younger managers/owners are being targeted.

CBD maintenance

SCC worked on the landscaping in the CBD. After contacting Coles property management, their site has been tidied and they advised there will shortly be some activity on site.

Future Park

Glenn Rowen working to form a steering committee. The committee requests the Chamber be an auspice for funding applications. This would involve receiving and holding grant funds, until they set up and form a legal entity in their own right.

A few questions and concerns were raised including; is there another body in a position to take on this role; comment that the Chamber was not in a position to contribute to the workload; concern of any impact the Chamber may face in its own grant applications if the Chamber name is put to applications to government departments; should business representatives of the steering committee be members of the Chamber.

Motion

The Chamber supports the project in principal. Prior to committing, request the Future Park committee present a written report of the proposed project and what they anticipate the Chamber involvement would be.

Moved: Greg Fellows      Seconded: Tony Emery

Carried

Motion

To accept the Southern Area report as presented

Moved: Greg Fellows      Seconded: Harry Ray

Carried

5.5

ROADS & DEVELOPMENT

Federal funding program.

Future growth from border to Helensburgh it is anticipated over half will come south of Shellharbour. 10 – 12 projects were put up, and included ongoing support for the development of Port Kembla Harbour, highway upgrades; from Kiama to Jervis Bay turnoff; Picton road; Maldon Dunbarton rail line. Main Road 92 was brought up and south of the Shoalhaven.

Aim to get business and state members to work together. Shoalhaven Business Chamber will be asked to represent the Shoalhaven and probably the Southern Highlands Chamber will be invited also. The state government cannot be relied on for funding.

Motion

Move the Roads & Development report be accepted.

Moved: Tony Emery     Seconded: Harry Ray

5.6

POLICY

5.6.1

Management policies.

Murray proposes creating a document: outlining what the Chamber does and how it operates

IBC

Recommend we improve our affiliation with IBC and improve our access to better services by raising our membership to the next level at the cost of $420. We currently pay $200.

Action MM

Motion

Move upgrade our membership, Tony will work with the IBC to present a draft to the Chamber.

Moved: Doug Symes     Seconded: Greg Fellows

Carried

Defence Forum

10 September, Community consultation on Defence White Paper. Hold a networking evening with defence industry to gather their input on issues they have faced to date.

Motion

Move $500 be allocated to hold this meeting

Moved: Doug Symes     Seconded: Chance Hanlon

Carried

5.7

NOWRA CBD PROMOTIONS

5.7.1

5.7.2

5.7.3

5.7.4

5.7.5

Budget

A budget of approximately $155,000 with $65,000 allocated to administration.

Vouchers

Recommend phase out the voucher program. There is only one sole purchaser of

vouchers; the program does not benefit the entire CBD business community; it is felt the

cost of administering the program could be better spent elsewhere.

Plan

One of the major activities will be the creation of a news magazine with subsidised advertising. The value: This glossy magazine will be an enticing promotional tool to build the image of the town and provide a resource for all activities.

Propose to use the SCR production, printing and distribution facilities in the Nowra News, maintaining control of presentation and copy. SCR will also help with advertising once businesses have expressed an interest. A print run of 26,000 reaching most households and businesses, plus 2000 run-on’s for business counters. The cost is approximately $28,000 per issue ie.$1.00 per copy.

A launch event for the magazine and a key networking opportunity is planned for November. This is seen as an opportunity to build morale and a sense of unity among CBD businesses.

Christmas late night shopping, signage & outdoor advertising, additional funding are also in the plan.

Meeting to be held with members of the Executive in setting up the final document.

Action ALL

Motion

Move the CBD Promotions report be accepted.

Moved: Catherine Shields     Seconded: Harry Ray

Carried

6.

GENERAL BUSINESS

6.1

Sea-change meeting.

A number of members attended this meeting in Sydney which was to encourage absent rate-payers to move there business to the Shoalhaven. Reported to be an excellent evening.

Motion

Write a letter to council and the editor congratulating the Economic Development Office for the Sea-change meeting in Sydney

Action SC

Moved: Lynnette Kearney      Seconded: Doug Symes

Carried

6.2

Workers compensation law and insurances.

Employers cannot provide an absolute safe place of work however the penalties are severe if an accident occurs, putting people out of business. Recommendations to the review have not been accepted by the government. Accepted as a serious matter the Chamber should take on. Suggested we utilise our relationships with IBC and NSW, requesting their assistance and guidance and contact politicians expressing concerns.

6.3

Executive meeting to be arranged to review staff resources and direction.

Tuesday 2^nd September 4pm, at the Chamber office meeting room for all members of the Exec. Weekly percentages of allocated time to be provided by Sonya.

Action ALL

MEETING CLOSED 9.00am

NEXT EXEC MEETING Thursday 18 September 2008, 7.00am. Bomaderry Bowling Club

OTHER MEETINGS     Tuesday 2 September; review of staff resources and direction.

                                     Tuesday 4 September Finalising Nowra CBD proposal

                                     Tuesday 9 September Business Awards Civic Centre Ulladulla

                                     Tuesday 16 September, General Meeting

                                     Thursday 18 September, Executive Meeting

                                     Tuesday 30 September, Business After Hours, Boatshed

ATTACHMENT Action table 21 August 2008 Executive meeting

Management Meetings August 2008 July 2008 Minutes June 2008 October 2008 Minutes pdf September 2008

MEETING OPENED 7.10am by Garry Wilbraham Welcome Greg Fellows and Catherine Shields to the committee.
1.	ATTENDANCE
	Chair: Garry Wilbraham Tony Emery, Lynnette Kearney, Doug Symes, Beverley Bloomfield, Chance Hanlon, Paul Henderson, Murray Mortimer, Harry Ray, Greg Fellows, Catherine Shields Minutes: Sonya Cochrane
	APOLOGIES John Lamont
Motion	To accept the apologies
	Moved: Paul Henderson Seconded: Lynnette Kearney	Carried
2.	MINUTES OF PREVIOUS MEETING
Motion	To accept the minutes of the meeting 24 July
	Moved: Lynnette Kearney Seconded: Beverley Bloomfield	Carried

3.	BUSINESS ARISING FROM MINUTES
3.1	Shoalhaven Area Consultative Committee = Regional Development Australia Met with a cross-section of the community and business people and ACC staff. Discussed mainly roads, transport and infrastructure. It was agreed we want to retain an office in the Shoalhaven; it works extremely well and we want to retain it. Murray raised the point we may actually benefit from being a part of the Illawarra area office if upgrades and funding are heading to this region. There was general consensus they will rationalise the ACC groups and there may be more involvement with Council.

4.	CORRESPONDENCE
4.1	South Coast Correctional Centre Expressions of interest being sought for representatives on the Correctional Centre Community Consultative Committee
Motion	SBC to apply for a position on the Community Consultative Committee for a representative from the Executive Committee.
	Moved: Chance Hanlon Seconded: Harry Ray	Carried
4.2	IBC Anniversary Dinner Complimentary ticket received.
Motion	Ticket to be given to Executive Officer to attend on SBC behalf
	Moved: Chance Hanlon Seconded: Paul Henderson	Carried
Motion	Accept correspondence as read
	Moved: Beverley Bloomfield Seconded: Paul Henderson	Carried

5.	SUB COMMITTEE REPORTS

5.1	FINANCE *Balances* *NCP $81 599.00* *SBC $26 235.22* *Voucher $34 757.94*
5.1.2	Reporting Moving in the right direction for reporting but still needs some work. Copies of financial reports are to be sent to all Executives prior to the meeting. In future, all contractual agreements are to have their invoices made specifically for the contracted work. Booth Partners invoice for auditing included charges for additional work which affected the clarity of reports. A policy of accounting procedures and authorisation of unusual costs should be drafted.	Action DS
Motion	Move to approve figures and note they will be distributed to the Executive
	Moved: Doug Symes Seconded: Harry Ray	Carried

5.2	MEMBERSHIP 167 members, 82 have not resigned. These have been sent reminder invoices in the mail.
Motion	Accept the Membership report as given.
	Moved: Beverley Bloomfield Seconded: Lynnette Kearney	Carried
5.3	MEETINGS AND EVENTS
5.3.1	General Meeting September 18 September at Albatross, DSRD sponsors Business After Hours 30 September, at Boatshed, CBA hosts. 5.30 – 7.00pm . Members only, free to two members, any additional guests pay. Limited to 80 guests. General Meeting October 21 October, at Worrigee House, Go Hire sponsors Super Dinner November 18 November at Shoalhaven Entertainment Centre Christmas Super Dinner & General Meeting, Guest Speaker& SYO arranged to date
Motion	Accept the meeting and events report.
	Moved: Chance Hanlon Seconded: Doug Symes	Carried
5.4	SOUTHERN AREA
	Rotary Business Awards 9^th September at the Civic Centre, 6 for 6.30pm semi formal. SBC complimentary ticket for Executive Officer. $500 sponsorship contribution to business. Southern Area Committee have decided to award this to Joe Puglisi will be awarded with this for his involvement in business and tourism promotion. Membership drive More CBD businesses and younger managers/owners are being targeted. CBD maintenance SCC worked on the landscaping in the CBD. After contacting Coles property management, their site has been tidied and they advised there will shortly be some activity on site. Future Park Glenn Rowen working to form a steering committee. The committee requests the Chamber be an auspice for funding applications. This would involve receiving and holding grant funds, until they set up and form a legal entity in their own right. A few questions and concerns were raised including; is there another body in a position to take on this role; comment that the Chamber was not in a position to contribute to the workload; concern of any impact the Chamber may face in its own grant applications if the Chamber name is put to applications to government departments; should business representatives of the steering committee be members of the Chamber.
Motion	The Chamber supports the project in principal. Prior to committing, request the Future Park committee present a written report of the proposed project and what they anticipate the Chamber involvement would be.
	Moved: Greg Fellows Seconded: Tony Emery	Carried
Motion	To accept the Southern Area report as presented
	Moved: Greg Fellows Seconded: Harry Ray	Carried
5.5	ROADS & DEVELOPMENT
	Federal funding program. Future growth from border to Helensburgh it is anticipated over half will come south of Shellharbour. 10 – 12 projects were put up, and included ongoing support for the development of Port Kembla Harbour, highway upgrades; from Kiama to Jervis Bay turnoff; Picton road; Maldon Dunbarton rail line. Main Road 92 was brought up and south of the Shoalhaven. Aim to get business and state members to work together. Shoalhaven Business Chamber will be asked to represent the Shoalhaven and probably the Southern Highlands Chamber will be invited also. The state government cannot be relied on for funding.
Motion	Move the Roads & Development report be accepted.
	Moved: Tony Emery Seconded: Harry Ray

5.6	POLICY
5.6.1	Management policies. Murray proposes creating a document: outlining what the Chamber does and how it operates IBC Recommend we improve our affiliation with IBC and improve our access to better services by raising our membership to the next level at the cost of $420. We currently pay $200.	Action MM
Motion	Move upgrade our membership, Tony will work with the IBC to present a draft to the Chamber.
	Moved: Doug Symes Seconded: Greg Fellows	Carried

	Defence Forum 10 September, Community consultation on Defence White Paper. Hold a networking evening with defence industry to gather their input on issues they have faced to date.
Motion	Move $500 be allocated to hold this meeting
	Moved: Doug Symes Seconded: Chance Hanlon	Carried
5.7	NOWRA CBD PROMOTIONS
5.7.1 5.7.2 5.7.3 5.7.4 5.7.5	Budget A budget of approximately $155,000 with $65,000 allocated to administration. Vouchers Recommend phase out the voucher program. There is only one sole purchaser of vouchers; the program does not benefit the entire CBD business community; it is felt the cost of administering the program could be better spent elsewhere. Plan One of the major activities will be the creation of a news magazine with subsidised advertising. The value: This glossy magazine will be an enticing promotional tool to build the image of the town and provide a resource for all activities. Propose to use the SCR production, printing and distribution facilities in the Nowra News, maintaining control of presentation and copy. SCR will also help with advertising once businesses have expressed an interest. A print run of 26,000 reaching most households and businesses, plus 2000 run-on’s for business counters. The cost is approximately $28,000 per issue ie.$1.00 per copy. A launch event for the magazine and a key networking opportunity is planned for November. This is seen as an opportunity to build morale and a sense of unity among CBD businesses. Christmas late night shopping, signage & outdoor advertising, additional funding are also in the plan. Meeting to be held with members of the Executive in setting up the final document.	Action ALL
Motion	Move the CBD Promotions report be accepted.
	Moved: Catherine Shields Seconded: Harry Ray	Carried

6.	GENERAL BUSINESS
6.1	Sea-change meeting. A number of members attended this meeting in Sydney which was to encourage absent rate-payers to move there business to the Shoalhaven. Reported to be an excellent evening.
Motion	Write a letter to council and the editor congratulating the Economic Development Office for the Sea-change meeting in Sydney	Action SC
	Moved: Lynnette Kearney Seconded: Doug Symes	Carried

6.2	Workers compensation law and insurances. Employers cannot provide an absolute safe place of work however the penalties are severe if an accident occurs, putting people out of business. Recommendations to the review have not been accepted by the government. Accepted as a serious matter the Chamber should take on. Suggested we utilise our relationships with IBC and NSW, requesting their assistance and guidance and contact politicians expressing concerns.
6.3	Executive meeting to be arranged to review staff resources and direction. Tuesday 2^nd September 4pm, at the Chamber office meeting room for all members of the Exec. Weekly percentages of allocated time to be provided by Sonya.	Action ALL

MEETING CLOSED 9.00am
NEXT EXEC MEETING Thursday 18 September 2008, 7.00am. Bomaderry Bowling Club OTHER MEETINGS Tuesday 2 September; review of staff resources and direction. Tuesday 4 September Finalising Nowra CBD proposal Tuesday 9 September Business Awards Civic Centre Ulladulla Tuesday 16 September, General Meeting Thursday 18 September, Executive Meeting Tuesday 30 September, Business After Hours, Boatshed
ATTACHMENT Action table 21 August 2008 Executive meeting

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